Profit Log Privacy Policy

1. Introduction

This Privacy Policy explains how Profit Log (“Profit Log,” “we,” “us,” or “our”) collects, uses, stores, and shares information when you use the Profit Log mobile application, website, and related services.

Profit Log is a business productivity app for freelancers, creators, consultants, agencies, and small businesses. It helps users manage clients, invoices, expenses, reports, payment links, Smart reminders, business workspaces, notifications, exported business documents, and version 2.1 Business Intelligence features such as Business Health Score, Smart Recommendations, Business Timeline, and Business Report Export.

By using Profit Log, you agree to this Privacy Policy.

2. Information We Collect

We may collect information that you provide directly, information generated when you use the app, and information processed through third-party services.

This may include:

business profile information
client information
invoice information
expense information
payment link information
business workspace data
invoice templates and branding settings
Smart Messages prompts and generated messages
notification preferences
subscription status
app settings and language preferences
support messages
technical and device information
analytics and usage information, if enabled
estimate and proposal data
estimate template preferences
Sign in with Apple account identifiers
iCloud / CloudKit synced workspace data when enabled
team collaboration and shared workspace metadata
profile photo and business logo files stored on device or in iCloud
Business Intelligence summaries, health scores, recommendations, and timeline events derived from your business data

2.5. Sign in with Apple

If you choose Sign in with Apple, Apple provides authentication and may share your name and email address with Profit Log.

If you use Hide My Email, Apple may provide a private relay address instead of your personal email.

2.6. iCloud and CloudKit Sync

When you use Profit Log with iCloud / CloudKit sync enabled, your app data may be stored in your iCloud account and synchronized across devices signed into the same Apple ID.

Synced data may include business workspaces, clients, invoices, estimates, income, expenses, settings, templates, preferences, and team/shared workspace metadata.

CloudKit sharing for Team Collaboration uses Apple’s iCloud infrastructure. Shared data is controlled by the workspace owner and invited members according to assigned roles.

Profit Log does not sell your synced business content and does not send it to third-party AI providers.

2.7. Team Collaboration and Shared Workspaces

If you invite team members to a shared business workspace, selected business data may become accessible to invited members through Apple CloudKit / iCloud sharing.

Sharing is user-controlled. Your private businesses are not automatically shared.

Invited members may access shared data based on the role and permissions assigned by the workspace owner.

3. Business Profile Data

You may enter business information such as:

We use this information to create invoices, reports, exports, PDFs, reminders, and business workspace features.

business name
owner name
logo
email address
phone number
website
address
tax number
payment details
payment link
base currency
default invoice language
default invoice template
profile photo
default estimate template

4. Client Data

You may enter client information such as:

You are responsible for ensuring you have permission to enter and process client information in Profit Log.

We use client data to help you create invoices, reminders, reports, payment records, and Smart Messages.

client name
company name
email address
phone number
WhatsApp number
billing address
preferred language
preferred currency
payment terms
notes
open balance
invoice history

5. Invoice and Expense Data

Profit Log may process invoice and expense data such as:

This data is used to generate invoices, PDFs, reports, reminders, exports, dashboard metrics, and business summaries.

invoice number
line items
descriptions
quantity
rate
amount
currency
exchange rate
issue date
due date
payment status
invoice language
selected template
payment link
notes
tax and totals
expense title
vendor
category
receipt or attachment information if supported
estimate number
estimate status
estimate template
deposit amount

6. Payment Links

If you add payment links to invoices, Profit Log may store and display those links in invoice previews and exported PDFs.

Payment links are used so your clients can pay you through third-party payment services. Profit Log does not control third-party payment providers and is not responsible for their privacy or payment practices.

Do not enter payment links unless you are authorized to use them.

7. Smart Messages

Profit Log includes a Smart Messages feature that helps users prepare payment reminders, overdue reminders, follow-ups, proposals, thank-you messages, expense summaries, and monthly business summaries. Smart Messages uses built-in message templates that run inside the app. The feature may use information already stored locally in the app, such as client name, invoice number, invoice amount, due date, business name, and payment status, to prepare a message draft. Profit Log does not send this information to DeepSeek, OpenAI, Gemini, Claude, or any other third-party AI provider in the current production version. No client data, invoice data, business data, or personal data is transmitted to a third-party AI service by Smart Messages.

You should review all drafted messages before sending them to clients.

business name
client name
invoice number
amount
currency
due date
invoice status
payment details
selected tone
selected language
your prompt or instructions

7.5. Business Intelligence

Profit Log version 2.1 includes Business Intelligence features such as Business Health Score, Smart Recommendations, Business Timeline, daily business briefs, and Business Report Export.

These features are generated from your business data using local business logic and calculations inside the app. They help you understand trends, priorities, and business performance based on records you already store in Profit Log.

Profit Log does not use third-party AI services for Business Intelligence. Business Intelligence does not send your client names, invoice contents, notes, files, or other business documents to DeepSeek, OpenAI, Gemini, Claude, or any other external AI provider.

Business Report Export creates PDF or shareable summaries from your data. You choose when and with whom to share exported reports.

Business Health Score
Smart Recommendations
Business Timeline
Business Report Export
daily business brief summaries
insights derived from invoices, estimates, expenses, and income already in the app

7.6. App Tracking Transparency and Ad Measurement

Profit Log may use the Meta (Facebook) App Events SDK and the TikTok App Events SDK to measure app installs, app usage, subscription-related events, and advertising performance.

On iOS, Profit Log may request App Tracking Transparency (ATT) permission after onboarding. ATT helps measure ad performance and improve app promotion while protecting your privacy. You can decline tracking permission and continue using Profit Log normally.

If you authorize tracking, ad partners may receive a device advertising identifier where permitted by Apple. If you decline, Profit Log and integrated SDKs continue operating in a more limited measurement mode where available.

Meta and TikTok receive only safe app event names and non-sensitive metadata needed for attribution and analytics. Profit Log does not send client names, email addresses, phone numbers, postal addresses, invoice descriptions, uploaded files, business notes, or message content to Meta or TikTok.

event names such as app launch, paywall viewed, trial started, or subscription purchased
timestamps
plan type or billing period metadata
currency codes where needed for purchase measurement
screen or source labels
non-sensitive numeric amounts where needed for ad measurement

8. Subscription and Payment Data

Paid subscriptions in the iOS app are processed by Apple through Apple In-App Purchase.

Profit Log may use RevenueCat to manage subscription entitlements, validate purchases, and process subscription lifecycle events. RevenueCat may receive subscription status metadata such as product identifiers, entitlement state, and transaction status.

We may receive subscription status information such as:

We do not receive your full payment card number from Apple.

Apple handles payment processing according to Apple’s terms and privacy policies. RevenueCat processes subscription data according to RevenueCat’s terms and privacy policy.

active plan
subscription entitlement
product identifier
transaction status
renewal status where available

9. Notifications

Profit Log may request permission to send local notifications. Notifications may include invoice due reminders, overdue invoice reminders, recurring invoice reminders, and business summaries.

Notification content may include invoice numbers, client names, due dates, or reminder context.

You can turn notifications on or off in the app or in iOS Settings.

10. Exchange Rates and Currency Conversion

Profit Log may use backend services or exchange-rate providers to convert invoice and expense amounts into your base currency.

To provide conversion, the app or backend may process:

We use this information to show dashboard totals, reports, invoice previews, PDFs, and export data.

source currency
target currency
amount
exchange rate
timestamp

11. Exported PDFs and Business Reports

Profit Log may generate PDFs such as invoices, estimates, business summaries, Business Intelligence reports, analytics reports, and exported data files.

Exported files may contain business, client, invoice, estimate, expense, payment, and report information. Free, trial, or Starter-plan PDF exports may include a Profit Log watermark; paid plans may remove the watermark when included in the subscription.

Business Report Export may include aggregated metrics, health scores, recommendations, and timeline summaries derived from your records. You are responsible for deciding where and with whom you share exported files.

11.5. Profile Photo and Business Logo

You may add a profile photo and a business logo inside the app.

These images are stored on your device and, when iCloud sync is enabled, within your iCloud account via CloudKit so they can appear on your devices.

They are used to personalize your account and exported documents. They are not uploaded to third-party AI services.

12. Support Information

If you contact support, we may collect:

We use this information to respond to support requests and improve Profit Log.

your name
email address
message
issue category
app version
device information
subscription plan
screenshots or files you choose to send

13. Technical and Analytics Data

We may collect technical and usage information to improve the app, fix bugs, understand feature usage, and maintain security.

This may include:

If analytics are used, we will use them to improve the Service and understand app performance.

app version
device model
iOS version
crash logs
performance data
feature usage events
subscription screen views
invoice creation events
PDF export events
Smart Messages usage events
Business Intelligence and report export events

13.5. Analytics

Profit Log offers optional Share Usage Analytics. Analytics are consent-based where implemented — you can opt in during onboarding or later in Settings, and you can opt out at any time.

When enabled, analytics may include basic usage events, screen views, feature usage, subscription tier metadata, device and app version information, and performance signals.

Optional usage analytics are separate from Meta and TikTok ad measurement SDKs described above.

Analytics are privacy-safe: they do not include client names, invoice numbers, invoice or estimate contents, notes, documents, message contents, payment details, bank details, or other personal business content.

Analytics may use a privacy-safe install identifier that does not contain business content. It is used only to understand aggregate app usage, not to read your documents.

You can disable usage analytics in Settings.

14. How We Use Information

We use information to:

provide and operate Profit Log
create invoices and PDFs
manage clients and expenses
generate reports and exports
provide Business Intelligence, health scores, recommendations, and timeline insights
export Business Intelligence and business reports
provide Smart reminders and writing assistance
support multi-currency conversion
schedule notifications
measure advertising performance through Meta and TikTok SDKs where enabled
manage subscriptions and entitlements through Apple and RevenueCat
provide customer support
improve app performance
detect errors and bugs
protect against misuse
comply with legal obligations

16. Data Storage

Profit Log stores information locally on your device. When you sign in and enable sync, the app may use Apple iCloud and CloudKit to sync selected data across your devices.

CloudKit data may include business workspaces, clients, invoices, estimates, income, expenses, settings, templates, preferences, team/shared workspace metadata, and related records you create in the app.

Business logos and profile photos you add are stored on your device and, when iCloud sync is active, within your iCloud account through Apple’s CloudKit services. Profit Log does not upload these images to unrelated third-party AI or marketing services.

Profit Log does not send your business documents to third-party AI providers for processing.

Business Intelligence outputs are generated locally from your records and are not uploaded to third-party AI services.

17. Data Security

We use reasonable technical and organizational measures to protect your information. However, no system is completely secure.

You are responsible for protecting your device, Apple ID, passcode, iCloud account, exported files, and any payment links you add to invoices.

18. Data Retention

We retain information for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, enforce agreements, and maintain business records.

You may delete data inside the app where supported. Deleting the app may remove locally stored data unless it has been backed up or synced elsewhere.

18.5. Account and Data Deletion

You may delete local data or your Profit Log account where supported in Settings.

Deleting the app may remove local data unless it was synced to iCloud or exported elsewhere.

Deleting your Profit Log account does not automatically cancel an Apple subscription — cancel subscriptions in Apple ID settings.

19. Your Choices

Depending on your location and applicable law, you may have rights to:

To request help, contact us at novixinc6@gmail.com.

access your information
correct your information
delete your information
export your information
object to certain processing
withdraw consent where applicable
manage notification permissions
manage App Tracking Transparency in iOS Settings
decline ad tracking and continue using Profit Log
manage subscriptions through Apple

20. Children’s Privacy

Profit Log is not intended for children under 13, or the minimum age required in your country. We do not knowingly collect personal information from children.

If you believe a child has provided personal information, contact us and we will take appropriate steps.

21. International Users

If you use Profit Log outside the country where we operate, your information may be processed in other countries where service providers operate.

By using Profit Log, you understand that information may be processed in countries with different data protection laws.

22. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date.

If changes are significant, we may provide additional notice inside the app or on the website.

23. Contact Us

If you have questions about this Privacy Policy or your data, contact us at:

novixinc6@gmail.com

Privacy Policy